Give your travel advisor a clear group profile, realistic budget, preferred dates, and three non-negotiable requirements. This helps the advisor request a relevant shortlist and compare proposals consistently.
Describe the purpose of the trip
Explain whether the stay is a reunion, a quiet escape, or a celebration. Add the guest configuration and how much togetherness the group wants. The purpose of the trip often reveals needs that a destination and bedroom count miss.
Share flexibility honestly
Distinguish fixed dates and requirements from preferences that can change. If the group can consider nearby areas or a different layout, say so early. Useful flexibility gives the advisor more ways to satisfy the most important parts of the brief.
Agree on the decision process
Identify the lead traveler, who approves the budget, and when the group can review options. Ask the advisor to separate confirmed facts from outstanding questions. Consolidated feedback helps keep the search focused.
Three answers to get in writing
Use these questions when comparing actual properties. Record the answer for each shortlisted villa; an unanswered item remains a question, not an included feature.
- Who is the lead traveler and who approves the final shortlist?
- Which client needs may be shared with property teams?
- What written commercial and communication arrangements are agreed?
Attach the relevant villa reference to each question in your stay inquiry. Keep the resulting answers with the written proposal so everyone in your group is planning from the same information.
Turn the idea into a useful shortlist
Start with the Mexico villa collection and save the homes that fit your group. Use the questions above when comparing their details, rather than assuming the same arrangements apply to every property. If a feature is essential, ask for a specific written answer before making your decision.
The VIC concierge experience can help frame your requests. Send your dates, guest configuration, and priorities through your stay brief; the team can then discuss suitable options. A submitted inquiry does not confirm availability or create a reservation.
A question before you go
Should we send the advisor links to villas we like?
Yes. Explain what appeals to you in each example so the advisor can distinguish an essential feature from a visual preference.